Explain possible situations and what to say when asking for an interview. I am asking a forensic entomologist for an interview.
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Name:
Phone #:
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ENEX Cold Call Flow Chart
Massimiliano Higashimatsushima
Block D
Nov. 7, 2013
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Name:
Phone #:
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Answering Machine:
(omit "How are you doing?" and say the rest of the speech)
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Name:
Phone #:
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Wrong number:
Oh. I'm terribly sorry for disturbing you. Enjoy the rest of your day!
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"Thanks a lot! Could we possibly arrange a time for the interview right now? Or do you need to consult your calendar for the month of November first?
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YES
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The Wanted Interviewee/Boss or a fellow colleague with the SAME profession:
"Good afternoon Mr./Mrs./Dr./Professor __________. How are you doing today?" (pause) "I am a Gr. 9 student at Steveston-London Secondary School. As part of an enriched academic program, I am required to explore a passion or potential career choice of mine and interview an expert on that subject. Since you are very knowledgeable in the field of Medico-legal Entomology, my topic for this year, I am wondering if you would be willing to be interviewed by me sometime this month. It won't take much of your time, I promise."
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YES
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Secretary/Boss, visitor, relative or Fellow colleague with a DIFFERENT profession:
Hello! May I please speak to Mr./Mrs./Dr./Professor _______ about a personal matter? (Yes: Ok. Thanks a lot! Could you pass the phone/connect me with him/her?)
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Interviewee:
Ok, then. I'm sorry for taking up so much of your time! Bye! (hang up, don't continue to next box)
Secretary:
Ok, then. Is it fine if I call back tomorrow? Will he/she be available? (continue on to next box)
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NO
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YES
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NO
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NO
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NO
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Ok. How about you call me back or eMail me after you figure out your schedule? My home phone # is 604-***-**** and my eMail is *********@hotmail.com. Thanks again for letting me interview you! Have fun with the insects!
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Ok. I know I am definitely not available on Nov. *,*, and* because I have _____________ on those days, but I am available any other time! I also prefer afterschool times or weekends, but on Nov. 28, our teacher has kindly provided us some time to interview from 11:30 am until the rest of the day.
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(For answering machine: Please contact me at 604-***-**** if you are willing to be interviewed or can recommend another colleague of yours with the same profession. Thanks in advance!)
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Oh. That's fine (or that's too bad if the person's schedule is busy). Could you perhaps recommend/connect me with a colleague of yours/his/her's that is also an expert in forensic entomology?
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YES
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(Secretary and others):
Ok. Thank you so much for your time! Enjoy the rest of your day!
(Interviewee):
Ok, thanks a lot! (start speech again once connected).
OR
Ok, thanks a lot! Could you give me his/her number?
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NO
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NO
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YES
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Ok. That date and time sounds good for me! Is it most convenient for me to meet at your office, or shall we meet some place else, like a local coffee shop?
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Are you sure? It'll only be a voice recording, not a video recording and I assure you that I will be the only one hearing the voice; I'm not going to publish it on Youtube or hand it in to my teacher!
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That's fine. I'll look it up myself! Thanks a lot for your time! Have fun with the insects!
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Thanks so much for your time! Have fun with the insects!
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NO
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YES
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Sure. That sounds great! One last thing by the way: I am required t record this interview so I can create a word-for-word transcript of it later on. Is that alright with you?
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YES
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Ok. Thanks so much for letting me interview you. I really appreciate this, and it means a lot to me, especially since this is my first time doing a cold call (whether or not this is the first time)! I guess I'll see you on ________ @ _______ then! Have fun with the insects!
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Asking for an Interview
