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This will enable the help desk to decide which option to take when Data needs to be Shared.                 Need to share data with others securely use shared drives YES Follow guide for using shared drives YES send docs to the shared drives   NO     use email and follow helpdesk guide for using email YES Encrypt your documents using helpdesk guide for Password Protected Documents YES send documents NO     Utilise a USB YES Use the Guidance note for USB utilisation procedures to use protected USBs YES pass USB with password NO     Use SharePoint YES if you must then use the SharePoint Guidance Note YES Encrypt your documents using helpdesk guide for Password Protected Documents