HGBC Contribution Processing using BVCMS
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ST - Sort checks and cash by Campus and Batch type.
Cash/Coin and Checks are verified to the Envelopes.
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ST - Scan batches by Campus and Batch type including Envelopes (cash).
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ST - Create export file as normal for importing to V5 and create .csv file for importing to BVCMS.
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ST - Create X9.37 Deposit file for each Campus and import into WF WFED as normal.
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Checks Deposited directly to WF HGBC bank account.
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Cash/Coin is then double counted and packaged for pickup.
Create a Deposit Ticket and Document as required.
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Check Batches for single Purpose Codes can be imported electronically, verified, and posted.
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BVCMS - Import batch .csv files to Contribution modules.
Check required: (date, routing#, account#, check#, $amount)
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Check Batches for multiple Purpose Codes can be imported as single and then manually split to their respective codes per member's envelope instructions.
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Order bank deposit pick up as required.
Cash/Coin Deposited to WF HGBC bank account.
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Checks must be archived until the HGBC retention period has expired and then can be destroyed.
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Cash Envelopes will have to be manually entered at this point into the BVCMS members record.
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Checks must be archived until the HGBC retention period has expired and then can be destroyed.
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Different Members same Bank Check accounts have to be Manually entered into the BVCMS members record.
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HGBC tracks Main, North, and LA Budget Purpose Codes separately.
The rest of the Purpose Codes are combined from each Campus.
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Envelopes must be archived until the HGBC retention period has expired and then can be destroyed.
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Non-Contributions are also processed through ST and Checks Deposited directly to WF HGBC bank account.
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HGBC Process Flow
