Policies & Procedures :
Lease Renewal Process
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Print report : Leases to expire in 60 - 90 days.
Check if details are correct
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Discuss with owner and get instructions on re-leasing
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Contact tenant. Do they wish to renew lease?
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For how long;
Check current lease for special conditions;
Do they need amending, deleting or additional conditions added
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Market Analysis
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Send appropriate notice to tenant and prepare vacate procedure
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Contact tenant to advise no renewal offered
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No lease renewal to be offered.
Get instructions on how to proceed with property
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Contact Lessor to advise & discuss date of expiry & tenants' wish to renew.
Are they offering lease renewal?
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YES
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Discuss special conditions and market analysis to reach an offer for the tenants
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Terms not fully agreed to.
Tenants want to negotiate some part of the offered renewal
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Contact tenant to advise the terms of renewal offered
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Check bond held and any variation required
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YES
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Send appropriate notice to tenant and prepare vacate procedure
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Discuss with Lessor to try and resolve
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If acceptable, confirm in writing and arrange paperwork to be processed.
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